New Families Resources

Our New Family Resources page features helpful information and important forms and documents that you will need as a new member of the ICS community. Please bookmark this page and check back regularly for the latest updates. Contact the Main Office at or 732-251-3090 if you need more information about getting started at Immaculate Conception.

 
We know there can be many new questions for incoming families and we are here to help. This information is to assist new families in getting acclimated to our community.

Please refer to the ICS Handbook or search our webpage for detailed information.

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General Information:

School & Office Hours
Office Hours: 8:00am – 3:00pm Monday-Friday
     Summer Hours (July & August) Tuesday - Thursday - 9am - 1pm

School Hours are from 8:00am - 2:15pm Monday-Friday

Preschool classes - Morning session 9:00am-11:30am
                                 Afternoon session 11:30am-3:00pm

What time should the children be at school?
Students may begin to arrive for school day at 7:30am. Morning gathering begins at 8:00am in the Cafeteria for children in grades K-8. Any time after that please accompany your child to the main office through the church lobby.
 For the safety of the children, at NO time should they be dropped in the parking lot and left to walk across the lot by themselves, no matter their age or grade.
Early dismissal hours for grades K-8 are from 8:00am - 12:15pm

Children in grades K-8 attend mass on the 1st Friday of every month.
All children should wear their dress uniform. The students attend 9:00am Mass.
*Parents and families are invited to attend First Friday masses with the students.

Where do children go upon arrival to school?
Children in grades K-8 should go directly to the Cafeteria for gathering. All of ICS join together in prayer, Pledge of Allegiance, and special announcements. From there, the teachers bring their students to their individual classrooms.

Where should a student report to if they are late?
If you arrive with your student after 8am, they are considered late. K-8 late students should report to the main office with their parent to sign them in and receive a pass to bring to their teacher.

What should I do if my child is sick?
If your child will be out sick, please call the main office and send an email for the teacher to let them know your child will be absent. Please include any information on the type of illness and if they are contagious. Refer to the handbook for details on when the child can return to school. 

Transportation
Everything you need to know about pick-up and drop-off can be found here.
Need before or after care for your child(ren)... The ICS faculty have you covered, please visit our Extended Care section.

Snack & Lunch
Do you have a hot lunch program?
Yes, our school serves a hot lunch on all full school days. On half days lunch is not served. If your child is staying in After Care on a half day, please provide a bagged lunch for them.

Can I send a bagged lunch for my child?
Absolutely. However, we ask that you remember that ICS is a peanut-free school and that you avoid sending nut products in your child’s lunch.

How do I know what is being served in the cafeteria?
Each month, a lunch menu will be sent home via IC Express email.  The menu will also be posted on the ICS website.

What does a hot lunch consist of?
Daily lunch consists of a main entrée, a drink, fruit and/or vegetable/side. Snacks are also available for purchase.

How much does lunch cost?
The cost of lunch is $3.75 per lunch per day. If you decide to buy lunch tickets, the price of lunch per day goes down to $3.35.

How do I pay for lunch?
Lunch payment options include: cash, check (made out to ICS). or ICS Lunch Tickets. Additional item cost and details are on the menu. If your child forgot their lunch or money, the cafeteria will provide lunch and send a note home with the child. The amount should then be sent in to pay your bill.

How do I order lunch?
Lunch orders should be placed online by Sunday night. If your child is ordering additional pizza slices, please send cash or check made out to "ICS" in an envelope that day clearly marked with child's name and grade.

What time is lunch and recess?
Each time is different for each class and is the same the entire year. These times are announced by the teachers during the first week of school.

Do the children eat a morning snack?
Grades K-5 do have a snack every morning. We ask that you remember that we are a peanut-free school and try to avoid packing your child a snack with nuts.

My child’s birthday is coming up. Are they allowed to celebrate in school?
Birthdays are celebrated with the child’s class only. Parents are allowed to send in a sealed, peanut-free snack for the class to enjoy. Plans for this snack should be made with the child’s teacher in advance. The teacher will be able to tell you what day is appropriate for the snack and will be able to provide snack ideas. 


School Calendar
Where do I find the school calendar?
Each month, a monthly calendar is sent via the IC Express email system. The monthly and annual calendars are also posted on the website.

Uniforms
What should my child wear to school?
Please refer to the handbook for uniform guidelines by grade, season and gender.
The approved uniform vendor is Flynn & O'Hara http://www.flynnohara.com/


What is a Tag Day?
A Tag Day is an opportunity for students to come to school out of uniform dressed in their own appropriate clothing on a scheduled day. Students bring in $1 donation for a designated charity and donations are sent to a charity designated by the Student Council or alternate committee organizing the day.
These days are always optional to participate in. The following items are considered inappropriate to wear, so please monitor what your child is wearing before they leave the house:- dirty/torn clothing  - tee shirts with inappropriate logos  - mini skirts & mini shorts- bare midriffs     

Tuition Questions and Information
I have a question about my tuition.
Answers and information can be obtained by contacting the main office or the church rectory.

Volunteering & Fundraising
Parents are invited to volunteer with the school in a number of ways, including: fundraisers, joining Parent Organizations (HSA, Father’s Club, Bulldogs), signing up to be a Room Parent, or signing up to be a lunchroom monitor. 

I want to Volunteer! Are there any requirements?
Everyone who plans on volunteering with children at the school is required to complete forms, be fingerprinted by the State of NJ and attend the Diocese’s "Protecting God's Children" program. 

I don’t know if I want to help with fundraising. Are there any perks if I do?
A family’s tuition will be discounted if they choose to participate in fundraising activities for the school as follows:
 

 
*ALL DISCOUNTS WILL BE CREDITED TO YOUR ACCOUNT ON DECEMBER 1 AND APRIL 1.
 
 
Please visit the Fundraising section under PARENTS on the website for additional fundraising programs ICS participates in year round.


Download A Printed Copy of New Families FAQ's here